How to Create a Database in Notion

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How to Create a Database in Notion

The database in Notion is basically a collection of pages that you can customize to suit your needs or your organization’s. You can insert information to build plans, manage data, or collaborate with others.

However, Notion may be too much for beginners. This article will try to help you overcome the difficulties of being a Notion newbie and create your first database.

Create a Notification Database

The Notion database can be described as a smart file cabinet that can contain thousands of pages. Similar to Excel and OneNote, Notion differs in the following aspects:

Each item in the database can be opened as a new page and edited accordingly. You can customize each database item by adding more context to it, such as date, due date, link, participants, etc. Databases can be viewed in many ways, not just as tables.

To create your first database, you must set up an account. You can sign in with your email, Google account or Apple account. Then, choose what you want to use Notion for (personal use, your team, or school), and you’re good to go.

Right away, you’ll be given pre-made templates to help you get started. You’ll also be introduced to the basics that will help you build your first database.

You can create a database in Notion in two ways:

Click on “Add page”Start writing “/database”and select a database from the drop-down menu

How to Customize Your Database

Now you can start customizing the database the way you want.

Choose from six database layout options: table, board, list, gallery, calendar, or timeline.
In the right pane, you can select a data source to link content from existing databases in your workspace or click “+ New Database” to start over.
At the top of the page, you can name your new database.
Each database layout already has certain guides and structures that you can populate. Note that tables have names, tags, and dates as default, but you can change them and add as many rows and columns (called “properties” in Notion) as needed for your project.
After adding a new item (such as the name of a project participant), you can open the item as a new page by hovering over it and clicking “Open”.
There, you can write any other details you don’t think are necessary in the main database section.
Add tags, comments or properties.
When you’re done creating the database, you can move it around in your workspace or add it to an existing page.

How to Add Properties to the Notion Database

Properties refer to the pieces of information that will appear for every page you store in a single database. They are mainly used for sorting and filtering data. You can uncheck which ones you want to show and which ones you don’t. That gives you a better overview of the database.

As mentioned, you can add as many properties as you need. They come in many shapes and forms, such as dates, checkboxes, formulas, URLs, etc. You can modify and add properties as columns or add properties for each row entry.

Here’s how to add properties to tables in Notion:

Click the “+” icon in the last column of the table.
Select a property type.
Customize properties by editing their name, selecting or deleting their icon, etc.

If you select a property like “Status”, you can add as many status options as needed, such as “Not started”, “In progress” and “Completed”, change the color of each status option, or display them as checkboxes.

You can hide each property by clicking on it and selecting “Hide in view”. In the same context menu, you can duplicate, delete or display them in ascending or descending order.

After customizing the properties, you don’t need to press the “Save” button or similar button. It will be stored in the table when you create it.

How To Add More Database Views

Views in the Notion database allow you to view the same information in different settings. You will find that this is a useful feature as you create your own database and enter more information over time.

Some layouts don’t match your information after a while. For example, if you started with a table layout and added more date-oriented information, you might want to switch to a calendar layout.

Luckily, you don’t have to create a new database and add the same information from scratch. You can simply add another view with a different layout while keeping the original view intact.

Here’s how to add a view to an existing database:

Click the “+” icon next to the existing display name.
Type a display name and choose a view layout.
Customize the new look.

Each view has its own menu that allows you to filter out any information that doesn’t fit into its layout. You can hide, sort, or filter certain properties for the final data setting. What you change in one view will also be changed in another view of the same database. But how you customize a view doesn’t affect other views.


What does database locking do in Notion?

Locking views in the Notion database will prevent others from changing views and properties in your database. However, they can still modify the content in the database as they wish. Plus, anyone with access to your account can unlock the view.

Who can edit my Notion database?

You will find Notion collaboration options by clicking on the “Share” button at the top of the page. There, you can edit who can view, comment, edit, or duplicate your database. Then, you just need to copy the database link and pass it on to whomever you want.

Organize Your Page Workspace With Notion

Database Notion is the perfect solution for organizing your workspace and keeping up with everyday tasks. You can even use it for your personal life to make travel plans, organize events or track your activities. finance. Notion offers many tools that you can use to manage every aspect of your life in one place.

Have you tried creating a database in Notion? If yes, what is the database for? Let us know in the comments section below.

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